Hair Fair 2014 FAQ

Frequently Asked Questions and Answers for prospective applicants:

APPLICATIONS

Q. I’m new and just found out about Hair Fair!  How can I join?
A. If you were unable to apply in time to be guaranteed a booth, we can add you to our wait list. Please review our rules in the meantime to see if you are a candidate for a booth. Rules apply to late applicants too.

Q. I have been in Hair Fair for 3 years now, so why don’t I have a booth?
A. Each of those years you were required to sign up. That has not changed this year. Hair fair dates were made public in April 2014.

Q. What if I do not have the money to pay for my booth when I am approved?
A. The application fee is a non-negotiable part of the fair that you were made aware of at the time of your application. You will need to have the money prepared and put aside for such a time as you are approved. If you do not have the money to pay for your booth, your space will be given to the next designer on the waiting list.

Q. Hey, this Hair Fair sounds like fun. I can build! Can I make some hair too?
A . Yes you can!  But…only established hair stores can participate in the fair unless pre-approved by the committee to launch at hair fair. But please, make that hair, start a store, and apply next year!

Q. How can I get to be a committee approved store?
A. This is not something that is guaranteed, so we do not ask people to apply for it, as space is limited. Only one space will be made available per sim, if at all, depending on prim needs at the time. If you are interested in having some fun, building, and being involved, consider making a bandana for Bandana Day at Hair Fair.

Q. I know when I applied I provided an additional persons/avatars name as part of the business. While you are not showing this person listed, I know I had to have added them. What do we do now?
A. All applications were done by form, so if you contact us directly we can check to make sure that their info is in the form. The person may just not have accepted a Group invite, but we can definitely resend it again if needed.

CONTENT

Q. If I use a full perm sculpt maps and/or full perm sculpted/mesh prims can I enter?
A. Yes, you may, if you purchased them from a reputable source and are using them in compliance with that store’s EULA. Please be prepared, if requested, to supply us with the name of the store you purchased your resources from. This does not guarantee you will be accepted into the event though, as hair creation will have to still be evident in the styles.

Q. I have a few full perm sculpted prim accessories I use in my hair, that I only have the sculpted prims for. Is this ok?
A. Yes, if you are in full compliance with that sculpt makers EULA, and it is a reputable store.

Q. I purchased my hairstyles/prims/textures full perm from a store going out of business. Is this going to be a problem?
A. As long as you have newer content (hair) in your store created by you at the time of application then yes, you can participate. We are looking for hair vendors that feature hair that is available only from one source — no affiliates, no full perm BIAB pre-assembled kits, no pre-made hairstyles. You must be the SOLE OWNER FULL PERM of said styles. You must also, at the time of application, have a minimum of 5 hair styles at your store that you are the creator of. If hair is available at your store that you are not the designer of, you are not the applicant we are looking for.

Q. I build the hair but my partner textures it. Is this okay?
A. Yes, as long as both avatars are listed as the hair designers, and working in compliance with all EULA’s involved at the time of application.

Q. I can’t make a minimum of three new hair styles in time, what are my options.
A. The hair fair committee makes sure you have enough time to make three styles, and have them ready. If you know in advance you will not be able to make the minimum number required, please do not apply. Please keep in mind that Hair Fair deposits are non-refundable for any reason. If your hair booth is not fully set up with the minimum of 3 hair fair release styles by the 9th of July, your space will be made available to another store on the waiting list, or removed.

Q. Why can I only have up to 5 new hairs for release, I have 10 ready to go.
A. We love you, we really do, but the fair is immense, to give everyone the opportunity to be a part of it, we have to have limits.

Q. I only do hair in 5 hair colors. The booth next to me does hair in 10 colors. Can I use the difference in number of prims to set out more then 5 hair styles.
A. The rules are clear and inflexible. 3–5 hair styles.

Q. Do I have to put out a gift/dollarbie box?
A. No, but consider that the majority of people do pick up the gift/dollarbie box. By providing one, you have given many people the opportunity to view and sample your product, and visit your store after the fair.

Q. What kinds of things go into a  gift/dollarbie box?
A. A landmark to your store is a MUST. A notecard with your store information/policy, landmark, and an item you have created that showcases your work, just like a promotion store gift, it is better to make the item something up to date than older stock that may not be at the level of creation you are now at. All items that are included in the goodies bags must be created by you or a business partner, you may not include items bought full perms to just give as a gift. Oh, and a landmark…with a landmark on top  :) in previous years stores have included a hairstyle they have made in the past in a special pack of colours, or a fatpack. Also stores that create items other than hair, have included such things as skins, shoes, clothing so that the visitors to the fair get a taste of the other things that store has to offer.

BOOTHS

Q. My friend and I both design hair but own separate stores. Can we share a booth?
A. No.

Q. Can I feature hair related items from my friends stores at my booth?
A. No.

Q. Can I set up my booth earlier than 9th July 2014

A. You will have at least 4 days to set up your booth prior to 9th  of July, which is the deadline for setting up. Since the booths are being supplied by the committee, all you need to do is drop your vendors when ready and set to sell. If for some reason you need to set up even earlier this will need to be discussed as we do not always have access earlier than that.

Q. Can I have a friend set up my booth for me?
A. A friend may not set your booth up for you — the only other person allowed to set your booth up would be the business partner/Manager you stated at the time of your application. If there is some unforseen emergency that means you cannot be in world at all, and need a friend to set up, then you will need to arrange that with Sasy Scarborough.

Q. The fair does not open until the 12th, why do I have to be set up by midnight of the 9th?
A. The committee needs time to go through all sims to check all booths, scripts, vendors and gift/dollarbie bags are set up correctly. It gives us time to contact you to have any changes made that may be needed. It also allows the committee the much needed time to make sure all signage, promotional information, land settings, teleports, slurls, and any other last minute details for the event is taken care of.

Q. I’m not interested in participating in the press day, so does my booth still have to be set up by the 9th?
A. Yes. Press/Bloggers day is to let them gather all information needed to promote this event, and your store. If your booth is not set up by the deadline it will be removed.

Q. Can I decorate my booth?
A. You may put a few items – without scripts – in your booth if you feel it is a need to decorate, but anything outside of the booth you occupy is off limits, anything found outside of the booth when set up is complete will be returned by the committee.

HairStyles

Q. Why can’t I also set up my Hair Fair styles at my stores(s) while the fair is open?
A. Hair Fair is about coming together as a creative community in one location for a charitable cause. By registering to be in Hair Fair you are agreeing to only have your hair available at that one location for it’s duration.

Q. The sims are full and people can’t get in to buy my hair for charity can I set it up at my store now?
A. No, as above. Hair Fair has always been an event that gives the public something they cannot find anywhere else. While we understand you wanting to make it easier for your customers, we also want those customers to participate in the event.

Q. I not only make wigs, I also make facial hair attachments, beards, moustaches etc, can those be one or more of my 3 – 5 styles?
A. No. Hair Fair has always been about hairstyles only. This includes hairbase styles, you cannot sell hairbases separately of hair attachments, a hairstyle must include mesh/sculpts/prims that attach to your head and create a hairstyle.

 

SCRIPTS

Q. I have a split script, can I use that?
A. In a word, no. We are aware that people do run businesses together, but extra scripts = extra lag. The only acceptable script allowed in your hair Fair booth is the charity script supplied by the committee. If you have scripted vendors, you will need to make arrangements ahead of time and have non scripted vendors prepared.

Q. Can I set up a Subscriber Kiosk or Group Joiner in my booth?
A. No. These all rely heavily on scripts, and are not allowed in any booths. If the committee finds one in your booth it will be returned. You can include info in a notecard in your dollarbie/gift box on how to join your group.

Q. Why can’t I use a LM giver to promote my main store?
A. LM givers means another script and more lag. Placing a LM to your main store in your goody bag and your demos is a way to promote your brand without causing unnecessary lag.

Q. I have a Charity Script I have used for other events, can I use that one in my vendors?
A. No. The Charity Script we have and will provide you with is made for us especially. It is simple to set up and is scripted to send to the Charity Account we have set up. Without having to check we know that in advance, so only the Hair Fair Charity Scripts provided by us are to be used during the event.

Q. If I take out the script but it still works, for things such as particles and animated images etc, can I do that?
A. No. If anything is moving, rotating, or emitting particles in your booth it will be removed.

Gift/Dollarbie BAG

Q. Why can’t I have more than one goody bag?
A. While we appreciate you wanting to be generous there is no need to split up your gifts into more than one bag. One bag is all that is needed to include a landmark, promotional information and your gift items.

GROUPS

Q. I do not have room for 2 in world groups, why do I need to join all of them?
A. The first group is the vendors group. This will allow you to rez your vendors and also keep abreast of any news, changes, and information that pertains to you as a participating designer. You can leave this group once you have rezzed your items, although most designers choose to stay in this group to converse with each other during the event.
The second group is the demos group. As a lag reduction tactic, we have created a demo group that all SL residents can join to receive demos prior to the opening of the fair. You can also leave this group once your demos have been sent. Demos must only be sent the day before the fair and no earlier.

Q. Why do I have to send demos to the group when they will be set up at the fair?
A. While we do hope that all visitors to the fair see all booths set out, they may miss a few. By sending demos prior to the opening of the fair, you may secure their interest in your product ahead of time. Also, with the lag issues every event of this size has, anything we can do to reduce rezzing time and conserve sim resources is a huge bonus for shoppers and designers alike. We have found that people will try on demos of stores they are less familiar with because they have the demos all in one spot. This increases the chances of sales and exposure of your brand.

PRIVACY

Q. I saw a style my friend would really love while setting up my booth. Why cant I take pics of it and send it to her?
A. There are no circumstances that are deemed acceptable for you to be in any part of the sim that does not pertain to your booth prior to opening, or take pictures of other participants booths prior to opening. Failure to comply with this rule will result in your expulsion from the fair. We want every designer participating to feel safe and secure and to have the same “wow” factor of an exclusive release.

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